Registrar: Visiting Students

Enrollment Information

Students from institutions accredited by the Liaison Committee on Medical Education (LCME) interested in applying for elective rotations at New Jersey Medical School or an affiliate hospital (Hackensack University Medical Center) must supply the following documentation to the Registrar's Office:

• Complete and return the Visiting Student Elective Application
• Complete and return the Essential Functions for Admission, Matriculation and Program Completion and HIPAA Training forms
• Forward an official copy of your current medical school academic transcript
• Forward proof of personal health insurance (a copy of current insurance card)
• Forward proof of malpractice liability coverage (coverage must be at least $1 mil/$3 mil)
• Complete and return the Criminal Background Check Authorization Forms.
• Forward a $135 application fee. This payment can be made by either check or money order made payable to UMDNJ-NJMS. (This fee is waived for UMDNJ-Robert Wood Johnson Medical School students and UMDNJ-School of Osteopathic Medicine students.) Please add $25 for each additional elective. Application fees are nonrefundable.
  
  You must also:
• Complete and return the Visiting Student Immunization Record Form, Hepatitis B Form and Physical Examination Form, and Health History form to the Student Health Services Office. You MUST include copies of all lab reports. Please be sure to indicate the elective you are applying for and the dates you would like to attend.

All application information must be received at least six weeks prior to the start of the elective rotation. NJMS reserves the right to deny an application(s) for an elective rotation if application materials are received within six weeks of the elective(s) start date(s). If you wish to apply for more than one elective, please use one form per elective. Please be advised that you must follow NJMS rotation dates and use NJMS course numbers to identify the electives in which you seek to enroll. Do not directly submit application materials to academic departments.

We begin processing applications for the fall term in April. We begin processing applications for the spring term in October. Acceptance into an elective is based upon a complete application, including immunization compliance, and elective availability. If you are accepted into the rotation you will be automatically registered. Should you wish to drop the course or change your elective dates, you must notify this office in writing no later than two weeks prior to the start date.

The electives offered by NJMS for the current academic year are printed in the NJMS Electives Brochure, available at: http://njms.umdnj.edu/education/registrar/documents/2007_08_elective_brochure_000.pdf.

The electives offered by NJMS for the 2008-2009 academic year are printed in the NJMS Electives Brochure, available at:

http://njmsstaging.umdnj.edu/education/registrar/documents/2008-09electiveswebversion_001.pdf

Students from non-LCME accredited international medical schools are not accepted. Visiting students enrolled in LCME accredited medical schools must be US citizens and satisfy the application requirements identified above. Proof of citizenship in the form of a passport or birth certificate must accompany your application. We suggest you send your application materials at least six months prior to a start date. Please note that Hackensack University Medical Center does not accept students from international medical schools.

If you have any questions, please do not hesitate to contact staff of the NJMS Office of the Registrar.