Research
UMDNJ guidelines for purchasing biomedical and scientific research equipment, reagents and supplies
Purchase Order Requisitions for all purchases from any of the 82 Vendors approved through UMDNJ Contract P08-080 (recommended):
Always refer to contract number P08-080 in your requisition when purchasing reagents, supplies and equipment/instruments from the 82 UMDNJ approved research vendors. The advantage of using one of these vendors is that compliance forms, competing quotes, bidding or waivers are NOT required regardless of the dollar amount or item in the catalogue (i.e., there are no limitations). In addition, the vendor must provide UMDNJ customers a minimum discount based on the contract terms. This contract based discount does not preclude further “special” discounts beyond this minimum that you may arrange with the vendor for bulk or special pricing. If a special discount has been quoted, include the list price as well as your negotiated discount price in the banner requisition, with the quotation reference number from the vendor. Keep a copy of your quote for your files.
Purchase Order Requisitions for vendors not approved through contract P08-080:
Purchases from non-UMDNJ approved vendors under $2,500: Always use the Express PO mechanism. Indicate the list price and your quoted price (if you have a quoted discount). Indicate that “this reagent/supply/instrument is not available via any of the vendors approved under UMDNJ P08-080”.
Purchases from non-UMDNJ approved vendors between $2,500–$17,500: Include the following statement in banner when placing the requisition “this reagent/supply/instrument is not available via any of the vendors approved under UMDNJ P08-080. Justification: sole source”. If not sole source, provide 3 competing quotes and a justification for your choice of vendor, e.g., the lowest cost, you are purchasing a component of an existing instrument, or other scientific/protocol/empirical data based reasoning.
Purchases from non-UMDNJ approved vendors between $17,500–$27,500: Follow the same instructions as # 2; but in addition, compliance forms are also required.
Purchases from non-UMDNJ approved vendors above $27,500: If the reagent/supply or instrument is not available through any of the approved vendors, please contact Stanley Makarevic, Bid Waiver Coordinator 732-235-4676 makaress@umdnj.edu, to begin the public bid or bid waiver process.
Note: If you have any additional questions about the Research Contract P08-080, please contact Agatha Bober Sr. Buyer, UMDNJ Purchasing Services to explore the possibility of adding vendors to this contract via supplements, or other avenues that may be available.
P08-080: Biomedical & Scientific Research Equipment, Reagents & Supplies
This information was compiled in September 2008 by:
Gwen Mahon, PhD, NJMS Assistant Dean for Research Administration
Rick Wernoski, MPA, RWJMS Director of Operations
